Admission management
A complete, structured admission process — from the first enquiry to an enrolled student with a registration number, a linked family and a class placement.
Admissions are the front door of every institution. Masira replaces paper forms and scattered spreadsheets with one consistent digital record for every applicant. Each record is tied to your institution only, captured once, and reused across attendance, fees, Hifz tracking, grading and portals — so office staff never type the same information twice.
How it works
- 1
Record the enquiry with the applicant's name, gender, date of birth, class and guardian contact details.
- 2
Move the applicant through statuses as you go, from applied to interview, accepted or rejected, with notes.
- 3
Enroll an accepted applicant and Masira creates the student record automatically.
- 4
Complete the profile: link the family, confirm the class and track, and the student appears in attendance, Hifz and fees.
Detailed admission forms
- Student identity: full name, Arabic name, date of birth, gender, national or government ID, photo and blood group.
- Address and contact details, previous school and transfer information.
- Medical notes, allergies and special educational needs recorded at intake.
- Dates default to today, and every field supports English and Arabic input.
Automatic registration numbers
- Each new student receives a unique registration number within your institution.
- Numbers are never reused, keeping records traceable for years.
- Registration numbers appear on ID cards, invoices, reports and certificates.
Families and guardians
- Register a family once — father, mother, guardians, occupations, contact numbers and email addresses.
- Set a preferred language and contact channel (email, SMS, WhatsApp or in-app) per family.
- Record authorized pickup persons, with legal and custody notes, for safe dismissal.
Sibling linking
- Search for an existing family while admitting and attach the new student in one step.
- Siblings are connected automatically and visible on each student profile.
- Sibling discount rules can be applied consistently to fee invoices.
One-step enrollment
- Place the student in a class and section during admission.
- Class capacity and gender restrictions are respected.
- The student immediately appears in class rosters, attendance sheets and fee lists.
Audit trail
- Every change to a student or family record is logged with who made it and when.
- Family merges and splits are recorded for custody and legal compliance.
- Records are archived rather than destroyed, so history is never lost by accident.
Questions
Can I import existing students?
Yes. Existing student lists can be brought in from spreadsheets during onboarding, and our team can help with larger imports.
Can parents apply online?
Online applicant forms are on our roadmap. Today, admissions are entered by your office staff.
Is there a waitlist?
Applicants stay in the pipeline until you change their status, so you can keep a simple applied and interviewed list per class.